Business Services

Business Services

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

MySolano-Finance tab training is available at any time. Email the Accountant team at Accountants@solano.edu with dates/times you are available for scheduling.

 

Notes:

SSB8 is the current system being used & SSB9 will go-live 2/5/2024.

MySolano-Finance tab will be converting to Experience-Finance tile within the next year; go-live date TBD.

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

 

Business Services – Service Window

Monday – Thursday, 8:30 am – 3:00 pm, 600 building, Room 629 (outside of Board Room)

Also – appointments (Zoom or face-to-face) available upon request.

Accounts Receivable Team (Cashier Office)

Team Members: 

Carmine Disu

Anita Nalley

Vacant

Providing support for campus community through:

  • Student account and billing inquiries.
  • Payment and payment plan inquiries. 
  • Student Refunds (refund requests and reissuances of refund/s).
  • Financial Aid payments and disbursement schedule.
  • Lost/Stolen student checks (Affidavits).
  • Student IDs (student and employee), current term sticker.
  • 3rd party authorization letters to pay balance on student accounts and billing questions. 
  • Debt/Payment inquiries/Collection efforts for the district.
  • Make a deposit into a district fund (ASSC, Club, other local funds, etc…)
  • Other related services and/or inquiries.

Accounts Payable (A/P) Team

Team Members: 

Rebecca Bordon

Ricardo Rodriguez-Valenzuela

Providing support for campus community through:

  • Requisition/Purchase Order (Procurement Process).
  • District Cal Card processing and questions.
  • Invoices, invoice payment status.
  • Vendor inquiries.
  • Lost/Stolen vendor checks (Affidavits).
  • Reimbursement/s (Direct Pay Form-DPF, Mileage Claims, Travel Authorization Requests, etc.)
  • 4 Ways to Purchase Goods or Services:
  • Other related services and/or inquiries.
  • Invoices
  • Vendor inquiries
  • Affidavits (vendor related)
  • Payments
  • Stop Payments/Voids
  • Travel Policy Inquiries
  • Reimbursement
  • DPF
  • Mileage Claims
  • Goods < $200.00
  • Services < $500.00
  • Fill in blue sections
  • Attach all supporting documentation
  • Budget manager/VP must approve/sign
  • Submit form to A/P Team

Payroll Team

Team Members:

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Neha Kalia

Team Email: Payroll@solano.edu

Providing support for campus community through:

  • Absence reports/Timesheets (salaried employees, temp hour and student employees).
  • Other payments: Flex, Office Hours, Substitute.
  • Set-up for or change Direct Deposits.
  • Changes to Federal and State Withholdings.
  • Set-up or change to Voluntary deductions (i.e. 403b, 457)
  • Retirement (STRS/PERS) questions and reporting.
  • Paystub inquiries.
  • Other related services and/or inquiries.

Purchasing Team

Team Members:

Handel Malone

Djenane Alcindor

Team Email: Purchasing@solano.edu

Providing support for campus community through:

  • New vendor set up (vendor application/W-9).
  • Purchase orders inquiries/status updates (track missing products or items, vendor contact for replacement of lost or damaged goods).
  • Change orders (after Accountant team review/approval).
  • Requisition/s inquiries and/or set-up:
    • Goods > $200.00
      • Requisition is fully approved (Dept. approver and Fiscal).
      • Purchasing will generate purchase order and send to vendor which places the order.
      • Email will be sent to originator with purchase order number.
    • Services > $501.00
      • Notify Purchasing of need for service immediately.
      • Obtain quote from vendor (this is considered backup/supporting documentation).
      • Additional information may be required depending on type of service.
    • Send Backup documentation to purchasing via email to Purchasing@solano.edu.
  • Other related services and/or inquiries.
  • Goods > $200.00
    • Requisition is fully approved (Dept. approver and Fiscal)
    • Purchasing will generate purchase order and send to vendor which places the order.
    • Email will be sent to originator with purchase order number.
  • Services > $501.00
    • Notify Purchasing of need for service immediately
    • Obtain quote from vendor (that is your backup)
    • Additional information may be required depending on type of service
  • Send Backup documentation to purchasing via email Purchasing@solano.edu

Reprographics/Graphics/Printing

Team Members:

Janie Sinkewiz

Ashah Jimenez

Zion Larot

Mark Hostler

Jermaine Oribello

Contact Us: Graphics@solano.edu

Providing oversight and support for all Business Services teams through:

  • Inquiries regarding reprographics/copying requests.
  • Ordering paper stock, envelope stock, toner.
  • Other related services and/or inquiries.

Forms:

Graphics Duplication Request Form Fillable (fillable PDF)

 

FAQs:

 

Other Team Resources:

Warehouse/Receiving/Mail Services

Team Members:

Connie Barron-Griffin

Porfirio Loza

Providing oversight and support for all Business Services teams through:

  • Inquiries regarding package and/or mail deliveries.
    • Be sure to share office and mailbox updates with your manager so that they may have the area mailbox/office listing updated each term.
  • Other related services and/or inquiries.

Forms:

 

FAQs:

 

Other Team Resources:

Accountant Team

Team Members:

Haley Howells

Sylvia Ramirez

Janice David

Zhiyan Huang

Providing oversight and support for campus community and Business Services teams through:

  • Inquiries regarding account string/FOAPAL coding.
  • Budget transfers/budget queries support.
  • Departmental budget transfers (DBTs).
  • Moving or correcting Expenses/Revenues.
  • Change Order approvals (before Purchasing team processes).
  • Grants/awards inquiries/support with reporting.
  • Other related services and/or inquiries.

Assistant Controllers

Team Members/Contact Us:

Virginia Bender: Virginia.Bender@solano.edu

Edith Sanchez: Edith.Sanchez@solano.edu

Providing oversight and support for the below Business Services teams:

  • Virgie Bender
    • Accounts Receivable/Cashier Office
    • Payroll
    • Graphics
    • Campus Reservations
    • Insurance Certificates
    • Other related services and/or inquiries.
  • Edith Sanchez
    • Accounts Payable
    • Purchasing
    • Warehouse/Receiving/Mailroom
    • Other related services and/or inquiries.

Forms:

 

 

FAQs:

 

Other Team Resources:

Other General Information/Resources:

Contact Us Today!