Business Services

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

MySolano-Finance tab training is available at any time. Email the Accountant team at Accountants@solano.edu with dates/times you are available for scheduling.

Notes:

SSB8 is the current system being used & SSB9 will go-live 2/5/2024.

MySolano-Finance tab will be converting to Experience-Finance tile within the next year; go-live date TBD.

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

Business Services – Service Window

Monday – Thursday, 8:30 am – 3:00 pm, 600 building, Room 629 (outside of Board Room)

Also – appointments (Zoom or face-to-face) available upon request.

Accounts Receivable Team (Cashier Office)

Team Members:

Carmine Disu

Anita Nalley

Vacant

Team Email: CashierOffice@solano.edu

Providing support for campus community through:

Student account and billing inquiries.
Payment and payment plan inquiries.
Student Refunds (refund requests and reissuances of refund/s).
Financial Aid payments and disbursement schedule.
Lost/Stolen student checks (Affidavits).
Student IDs (student and employee), current term sticker.
3rd party authorization letters to pay balance on student accounts and billing questions.
Debt/Payment inquiries/Collection efforts for the district.
Make a deposit into a district fund (ASSC, Club, other local funds, etc…)
Other related services and/or inquiries.

Cashier Office Resources: https://welcome.solano.edu/cashier-office-home/

FAQs:

Cashier Office FAQs

Gift Card FAQs

Accounts Payable (A/P) Team

Team Members:

Rebecca Bordon

Ricardo Rodriguez-Valenzuela

Team Email: AccountsPayable@solano.edu

Providing support for campus community through:

Requisition/Purchase Order (Procurement Process).
District Cal Card processing and questions.
Invoices, invoice payment status.
Vendor inquiries.
Lost/Stolen vendor checks (Affidavits).
Reimbursement/s (Direct Pay Form-DPF, Mileage Claims, Travel Authorization Requests, etc.)
4 Ways to Purchase Goods or Services:
Other related services and/or inquiries.

Invoices
Vendor inquiries
Affidavits (vendor related)
Payments
Stop Payments/Voids
Travel Policy Inquiries
Reimbursement
DPF
Mileage Claims

Goods < $200.00
Services < $500.00
Fill in blue sections
Attach all supporting documentation
Budget manager/VP must approve/sign
Submit form to A/P Team

Forms:

Direct Pay Form Template

Mileage Reimbursement Request Form (2024)

Travel Authorization and Reimbursement Claim Form

Field Trips Info and Forms

Field Trips Medical Release

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

FAQs:

Other Team Resources:

Payroll Team

Team Members:

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Neha Kalia

Team Email: Payroll@solano.edu

Providing support for campus community through:

Absence reports/Timesheets (salaried employees, temp hour and student employees).
Other payments: Flex, Office Hours, Substitute.
Set-up for or change Direct Deposits.
Changes to Federal and State Withholdings.
Set-up or change to Voluntary deductions (i.e. 403b, 457)
Retirement (STRS/PERS) questions and reporting.
Paystub inquiries.
Other related services and/or inquiries.

Purchasing Team

Team Members:

Handel Malone

Djenane Alcindor

Team Email: Purchasing@solano.edu

Providing support for campus community through:

New vendor set up (vendor application/W-9).
Purchase orders inquiries/status updates (track missing products or items, vendor contact for replacement of lost or damaged goods).
Change orders (after Accountant team review/approval).
Requisition/s inquiries and/or set-up:
- Goods > $200.00
  - Requisition is fully approved (Dept. approver and Fiscal).
  - Purchasing will generate purchase order and send to vendor which places the order.
  - Email will be sent to originator with purchase order number.
- Services > $501.00
  - Notify Purchasing of need for service immediately.
  - Obtain quote from vendor (this is considered backup/supporting documentation).
  - Additional information may be required depending on type of service.
- Send Backup documentation to purchasing via email to Purchasing@solano.edu.
Other related services and/or inquiries.

Goods > $200.00
- Requisition is fully approved (Dept. approver and Fiscal)
- Purchasing will generate purchase order and send to vendor which places the order.
- Email will be sent to originator with purchase order number.

Services > $501.00
- Notify Purchasing of need for service immediately
- Obtain quote from vendor (that is your backup)
- Additional information may be required depending on type of service
Send Backup documentation to purchasing via email Purchasing@solano.edu

Forms:

FAQs:

Other Team Resources:

Forms:

FAQs:

Other Team Resources:

Reprographics/Graphics/Printing

Team Members:

Ashah Jimenez

Zion Larot

Mark Hostler

Jermaine Oribello

Hannah Pepin

Contact Us: Graphics@solano.edu

Providing oversight and support for all Business Services teams through:

Inquiries regarding reprographics/copying requests.
Ordering paper stock, envelope stock, toner.
Other related services and/or inquiries.

Forms:

Graphics Duplication Request Form Fillable (fillable PDF)

Graphics Supply Request Form

SCC Print Shop Prices

FAQs:

Print Shop FAQ’s

Other Team Resources:

Warehouse/Receiving/Mail Services

Team Members:

Connie Barron-Griffin

Porfirio Loza

Contact Us: Warehouse@solano.edu, Mailroom@solano.edu

Providing oversight and support for all Business Services teams through:

Inquiries regarding package and/or mail deliveries.
- Be sure to share office and mailbox updates with your manager so that they may have the area mailbox/office listing updated each term.
Other related services and/or inquiries.

Forms:

FAQs:

Other Team Resources:

Forms:

FAQs:

Other Finance/Business Services Resources:

Integrated Planning Process

Required Evidentiary Process

Risk Management

State Budget

Fiscal Advisory Committee

Bond Committee (CBOC)

Bond Audits

Accountant Team

Team Members:

Haley Howells

Sylvia Ramirez

Janice David

Zhiyan Huang

Team Email: Accountants@solano.edu

Providing oversight and support for campus community and Business Services teams through:

Inquiries regarding account string/FOAPAL coding.
Budget transfers/budget queries support.
Departmental budget transfers (DBTs).
Moving or correcting Expenses/Revenues.
Change Order approvals (before Purchasing team processes).
Grants/awards inquiries/support with reporting.
Other related services and/or inquiries.

Forms:

FAQs:

Other Team Resources:

FOAPAL Handout

Funding Source, Budget Allocation Template

Chart-of-Accounts (COA) aka FOAPAL Handout

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

Self-Service-Banner_SSB_Budget Query – How to

23-24 FY Fiscal Payment Timeline

Budget Timeline

Assistant Controllers

Team Members/Contact Us:

Virginia Bender: Virginia.Bender@solano.edu

Edith Sanchez: Edith.Sanchez@solano.edu

Providing oversight and support for the below Business Services teams:

Virgie Bender
- Accounts Receivable/Cashier Office
- Payroll
- Graphics
- Campus Reservations
- Insurance Certificates
- Other related services and/or inquiries.
Edith Sanchez
- Accounts Payable
- Purchasing
- Warehouse/Receiving/Mailroom
- Other related services and/or inquiries.