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Business Services

Business Services

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

MySolano-Finance tab training is available at any time. Email the Accountant team at Accountants@solano.edu with dates/times you are available for scheduling.

 

Notes:

SSB8 is the current system and SSB9 is also available and became live 2/5/2024.

MySolano-Finance tab will be converting to Falcon Nest approximately October 2024 with cards for both SSB8 and SSB9 during the transition.

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

 

Business Services – Service Window

Monday – Thursday, 8:30 am – 3:00 pm, 600 building, Room 629 (outside of Board Room)

Also – appointments (Zoom or face-to-face) available upon request.

Accounts Receivable Team (Cashier Office)

Team Members: 

Carmine Disu

Anita Nalley

Norma Alcantar

Elizabeth Carranza

Mary Ann Burkett

Team Email: CashierOffice@solano.edu

Providing support for campus community through:

  • Student account and billing inquiries.
  • Payment and payment plan inquiries. 
  • Student Refunds (refund requests and reissuances of refund/s).
  • Financial Aid payments and disbursement schedule.
  • Lost/Stolen student checks (Affidavits).
  • Student IDs (student and employee), current term sticker.
  • 3rd party authorization letters to pay balance on student accounts and billing questions. 
  • Debt/Payment inquiries/Collection efforts for the district.
  • Make a deposit into a district fund (ASSC, Club, other local funds, etc…)
  • Other related services and/or inquiries.

Cashier Office Resources: https://welcome.solano.edu/cashier-office-home/

FAQs:

Cashier Office FAQs

Gift Card FAQs

Other Team Resources:

A/R Processes and Inquiries

Financial Aid and Student Refund Check-Run

Student Refunds

Accounts Payable (A/P) Team

Team Members: 

Rebecca Bordon

Ricardo Rodriguez-Valenzuela

Team Email: AccountsPayable@solano.edu

Providing support for campus community through:

  • Requisition/Purchase Order (Procurement Process).
  • District Cal Card processing and questions.
  • Invoices, invoice payment status.
  • Vendor inquiries.
  • Lost/Stolen vendor checks (Affidavits).
  • Reimbursement/s (Direct Pay Form-DPF, Mileage Claims, Travel Authorization Requests, etc.)
  • 4 Ways to Purchase Goods or Services:
  • Other related services and/or inquiries.
  • Invoices
  • Vendor inquiries
  • Affidavits (vendor related)
  • Payments
  • Stop Payments/Voids
  • Travel Policy Inquiries
  • Reimbursement
  • DPF
  • Mileage Claims
  • Goods < $200.00
  • Services < $500.00
  • Fill in blue sections
  • Attach all supporting documentation
  • Budget manager/VP must approve/sign
  • Submit form to A/P Team

Forms:

Direct Pay Form Template

Mileage Reimbursement Request Form (2024)

Travel Authorization and Reimbursement Claim Form

Field Trips Info and Forms

Field Trips Medical Release 

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

 

FAQs:

 

Other Team Resources:

Payroll Team

Team Members:

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Neha Kalia

Team Email: Payroll@solano.edu

Payroll Pay Schedules:

24/25 FY

23/24 FY

22/23 FY

21/22 FY

 

*For Student/Temp timesheets, please email Payroll@solano.edu to request a form

Providing support for campus community through:

  • Absence reports/Timesheets (salaried employees, temp hour and student employees).
  • Other payments: Flex, Office Hours, Substitute.
  • Set-up for or change Direct Deposits.
  • Changes to Federal and State Withholdings.
  • Set-up or change to Voluntary deductions (i.e. 403b, 457)
  • Retirement (STRS/PERS) questions and reporting.
  • Paystub inquiries.
  • Other related services and/or inquiries.

Forms:

Absence-OT Form CSEA_L39_CONF_MGT

Absence-OT Report Form Facilities

Adjunct Faculty Absence Report

Counselor_Librarian Absence Report

Full-time Faculty Absence Report

Timesheet CTA or PT XTRA HRS

California DE-4 Withholding Form

Federal Tax Form 2024 (W4)

Direct Deposit Form

Envoy Enrollment Instructions

Envoy 403(b) List of Providers

Envoy Salary Reduction Agreement (SRA) Instructions

Envoy Salary Reduction Agreement Form

CalPERS 457 Plan Initial Enrollment & Beneficiary Designation Form

CalPERS 457 Plan Participant Change Authorization Form

CalPERS 457 Plan Beneficiary Designation Form

FAQs:

W2 FAQs

Payroll FAQs

 

Other Team Resources:

How to read your W-2’s and paycheck

STRS Excess Refunds

Purchasing Team

Team Members:

Djenane Alcindor

Alisha Palmer

Team Email: Purchasing@solano.edu

Providing support for campus community through:

  • New vendor set up (vendor application/W-9).
  • Purchase orders inquiries/status updates (track missing products or items, vendor contact for replacement of lost or damaged goods).
  • Change orders (after Accountant team review/approval).
  • Requisition/s inquiries and/or set-up:
    • Goods > $200.00
      • Requisition is fully approved (Dept. approver and Fiscal).
      • Purchasing will generate purchase order and send to vendor which places the order.
      • Email will be sent to originator with purchase order number.
    • Services > $501.00
      • Notify Purchasing of need for service immediately.
      • Obtain quote from vendor (this is considered backup/supporting documentation).
      • Additional information may be required depending on type of service.
    • Send Backup documentation to purchasing via email to Purchasing@solano.edu.
  • Other related services and/or inquiries.
  • Goods > $200.00
    • Requisition is fully approved (Dept. approver and Fiscal)
    • Purchasing will generate purchase order and send to vendor which places the order.
    • Email will be sent to originator with purchase order number.
  • Services > $501.00
    • Notify Purchasing of need for service immediately
    • Obtain quote from vendor (that is your backup)
    • Additional information may be required depending on type of service
  • Send Backup documentation to purchasing via email Purchasing@solano.edu

Forms:

 

FAQs:

 

Other Team Resources:

Forms:

 

FAQs:

 

Other Team Resources:

Reprographics/Graphics/Printing

Team Members:

Ashah Jimenez

Zion Larot

Mark Hostler

Jermaine Oribello

Hannah Pepin

Contact Us: Graphics@solano.edu

Providing oversight and support for all Business Services teams through:

  • Inquiries regarding reprographics/copying requests.
  • Ordering paper stock, envelope stock, toner.
  • Other related services and/or inquiries.

Forms:

Graphics Duplication Request Form Fillable (fillable PDF)

Graphics Supply Request Form

SCC Print Shop Prices

 

FAQs:

Print Shop FAQ’s

 

Other Team Resources:

Warehouse/Receiving/Mail Services

Team Members:

Connie Barron-Griffin

Porfirio Loza

Contact Us: Warehouse@solano.edu, Mailroom@solano.edu

Providing oversight and support for all Business Services teams through:

  • Inquiries regarding package and/or mail deliveries.
    • Be sure to share office and mailbox updates with your manager so that they may have the area mailbox/office listing updated each term.
  • Other related services and/or inquiries.

Forms:

 

FAQs:

 

Other Team Resources:

Forms:

 

FAQs:

 

Other Finance/Business Services Resources:

Glossary

Actuarial Study

Audit

Affordable Care Act

Credit Rating

District Budget

Fiscal Reports

Integrated Planning Process

Required Evidentiary Process

Risk Management

State Budget

Fiscal Advisory Committee

Bond Committee (CBOC)

Bond Audits

Accountant Team

Team Members:

Haley Howells

Sylvia Ramirez

Janice David

Zhiyan Huang

Team Email: Accountants@solano.edu

Providing oversight and support for campus community and Business Services teams through:

  • Inquiries regarding account string/FOAPAL coding.
  • Budget transfers/budget queries support.
  • Departmental budget transfers (DBTs).
  • Moving or correcting Expenses/Revenues.
  • Change Order approvals (before Purchasing team processes).
  • Grants/awards inquiries/support with reporting.
  • Other related services and/or inquiries.

Forms:

 

FAQs:

Accountant FAQ’s

 

Other Team Resources:

FOAPAL Handout

Funding Source, Budget Allocation Template

Chart-of-Accounts (COA) aka FOAPAL Handout

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

Self-Service-Banner_SSB_Budget Query – How to

23-24 FY Fiscal Payment Timeline

Budget Timeline

Assistant Controllers

Team Members/Contact Us:

Virginia Bender: Virginia.Bender@solano.edu

Edith Sanchez: Edith.Sanchez@solano.edu

Providing oversight and support for the below Business Services teams:

  • Virgie Bender
    • Accounts Receivable/Cashier Office
    • Payroll
    • Graphics
    • Campus Reservations
    • Insurance Certificates
    • Other related services and/or inquiries.
  • Edith Sanchez
    • Accounts Payable
    • Purchasing
    • Warehouse/Receiving/Mailroom
    • Other related services and/or inquiries.

Forms:

 

 

FAQs:

 

Other Team Resources:

Other General Information/Resources:

Finance Resources:

District Budget/s

State Budget

District Audit Reports

Financial Status Report/s (CCFS-311/311Q)

Fiscal Advisory Committee

Bond Audit Reports

Bond Committee (CBOC)

Actuarial Study Reports

Credit Rating

EPA Report (Proposition 30)

GANN Limit Report

Finance Resources:

District Budget/s

State Budget

Audit

Fiscal Reports

Fiscal Advisory Committee

Bond Audits

Bond Committee (CBOC)

Actuarial Study

Credit Rating

Legal/Finance Resources: 

Affordable Care Act

Integrated Planning Process

Required Evidentiary Process

Risk Management

Other Resources:

Glossary

Contact Us Today!

707-864-7000