Finance & Administration

Resource Teams

- Accountant Team:

Email: Accountants@solano.edu

Haley Howells

Sylvia Ramirez

Janice David

Zhiyan Huang

Business Hours:

M-F 8:30a-4:30pm

Appointment (Zoom or face-to-face) available upon request.

- Payroll Team

Email: Payroll@solano.edu

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Business Hours:

M-F 8:30a-4:30pm

Appointment (Zoom or face-to-face) available upon request.

- Purchasing Team:

- A/P Team:
  Email: AccountsPayable@solano.edu

Rebecca Bordon

Vacant

Business Hours:

M-F 7:30a-4:00pm

Appointment (Zoom or face-to-face) available upon request.

- Accounts Receivable:
  Email: CashierOffice@solano.edu

Carmine Disu

Anita Nalley

Ricardo Rodriguez-Valenzuela

Business Hours:

M-TH 8:30a-6:30pm

F 8:30a-1:30pm

Appointment (Zoom or face-to-face) available upon request.

Direct Pay Form Template
Funding Source, Budget Allocation Template
Glossary
Graphics Duplication Request Form (fillable PDF)
Mileage Reimbursement Request FORM (2023)
Payroll Pay Schedules:
Travel Authorization and Reimbursement Claim FORM

Resource Teams

Accountant Team:

Email: Accountants@solano.edu

Haley Howells

Sylvia Ramirez

Vacant (2)

Business Hours:

M-F 8:30a-4:30pm

Appointment (Zoom or face-to-face) available upon request.

Payroll Team:

Email: Payroll@solano.edu

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Business Hours:

M-F 8:30a-4:30pm

Appointment (Zoom or face-to-face) available upon request.

Purchasing Team:

- A/P Team:

Email: AccountsPayable@solano.edu

Lorrie Latimer

vacant

Business Hours:

M-F 8:30a-4:30pm

Appointment (Zoom or face-to-face) available upon request.

Accounts Receivable:

Email: CashierOffice@solano.edu

Carmine Disu

Anita Nalley

Ricardo Rodriguez-Valenzuela

Business Hours:

M-TH 8:30a-6:30pm

F 8:30a-1:30pm

Appointment (Zoom or face-to-face) available upon request.

Fiscal Resources

Monday – Friday, 8:00 am – 4:30 pm

(Most teams are remote Mondays/Fridays)

Business Services – Service Window

Monday – Thursday, 8:30 am – 3:00 pm, 600 building, Room 629 (outside of Board Room)

Also – appointments (Zoom or face-to-face) available upon request.

Accountant Team

Team Members:

Haley Howells

Sylvia Ramirez

Janice David

Zhiyan Huang

Team Email: Accountants@solano.edu

Providing oversight and support for all Fiscal Services teams through:

Inquiries regarding FOAPAL
Budget
DBTs
Grants/awards
Moving or correcting Expenses/Revenues
Change Order

Forms:

Funding Source, Budget Allocation Template

Chart-of-Accounts (COA) aka FOAPAL Handout

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

FAQs:

Other Team Resources:

Accounts Payable (A/P) Team

Team Members:

Rebecca Bordon

Ricardo Rodriguez-Valenzuela

Team Email: AccountsPayable@solano.edu

4 Ways to Purchase Goods or Services:

Requisition/Purchase Order (Procurement Process)
Direct Pay Form
Cal Card
Personal Reimbursement (not preferred)

Invoices
Vendor inquiries
Affidavits (vendor related)
Payments
Stop Payments/Voids
Travel Policy Inquiries
Reimbursement
DPF
Mileage Claims

Goods < $200.00
Services < $500.00
Fill in blue sections
Attach all supporting documentation
Budget manager/VP must approve/sign
Submit form to A/P Team

Forms:

Direct Pay Form Template

Mileage Reimbursement Request Form (2023)

Travel Authorization and Reimbursement Claim Form

Field Trips Info and Forms

Field Trips Medical Release

A/P Account Code Listing

Program Code Listing (Instructional vs. Non-Instructional)

FAQs:

Other Team Resources:

Accounts Receivable Team (Cashier Office)

Team Members:

Carmine Disu

Anita Nalley

Isabella Rangel

Team Email: CashierOffice@solano.edu

CashierOffice@solano.edu

Student account inquiry
Payment and payment plan inquiries
Student Refunds
Financial Aid payments and disbursement schedule
Affidavits – Reissuance of Student Refund check
Student IDs – Term Sticker
Reissuance of refund
3rd party contracts paying for students
Debt/Payment inquiries (A/R collection efforts)
Make a deposit (ASSC, Club, etc…)

Forms:

FAQs:

1098-T FAQs

Other Team Resources:

Payroll Team

Team Members:

Jennifer Hesling

Kirsten Jackson-McClain

Alisa Lind

Team Email: Payroll@solano.edu

Absence reports
Timesheets
Direct Deposits
Federal and State Withholdings
Voluntary deductions (i.e. 403b, 457)
Retirement reporting
Other payments: Flex, Office Hours, Substitute
Paystub questions. . .
- Next portion – re: Payroll. . .

Forms:

Payroll Pay Schedules:

FAQs:

Other Team Resources:

Purchasing Team

Team Members:

Team Email: Purchasing@solano.edu

Requisitions
Purchase orders
Change orders
New vendor set up
Actively track missing products or items
Vendor contact for replacement of lost or damaged goods

Goods > $200.00
- Requisition is fully approved (Dept. approver and Fiscal)
- Purchasing will generate purchase order and send to vendor which places the order.
- Email will be sent to originator with purchase order number.

Services > $501.00
- Notify Purchasing of need for service immediately
- Obtain quote from vendor (that is your backup)
- Additional information may be required depending on type of service
Send Backup documentation to purchasing via email Purchasing@solano.edu

Forms:

FAQs:

Other Team Resources: